Back to School with a Healthy Smile
Welcome to the Back to School with a Healthy Smile program! The Oklahoma Dental Association (ODA) is pleased to provide you with the Back to School with a Healthy Smile How to Guide for Dentists. On Wednesday, July 31, 2013, you and other participating Oklahoma dentists will provide free oral health screenings to elementary school children across the state.
This state-wide initiative provides an annual opportunity for school-aged children to receive free oral health screenings in hopes that parents will establish a dental home for their child and actively seek dental care. The overall goal of the program is to reduce dental disease among Oklahoma children. The Oklahoma Dental Association created this program to continue establishing its role as the leading source for dental health information to the public.
In addition to free dental screenings on elementary school children, the ODA's role in the Back to School with a Healthy Smile program is to effectively communicate the problems and possible solutions for children’s oral health needs to Oklahoma policymakers. At the ODA, we realize that the high level of charitable care delivered by dentists every year will never solve the problem of untreated dental disease among Oklahoma children. We hope this program will influence the legislators and society at large to work with dentists to create a solution for this growing problem.
Children learn best when they are healthy, and yet one of the most overlooked health factor is oral health. More than 51 million school hours are lost each year because of dental related illness. Untreated tooth decay causes pain and infections that may lead to problems that affect eating, speaking, playing, and learning. A study done by the American Journal of Public Health in 2011 concluded that children with poorer oral health status were more likely to experience dental pain, miss school, and perform poorly in school. These findings suggest that improving children’s oral health status may be a vehicle to enhancing their educational experience. Back to School with A Healthy Smile was created by the Oklahoma Dental Association to provide parents of elementary school children with knowledge of their child’s dental health, as well as provide professional care to children without dental homes.
· Oral health care is a critical component of good health.
· Tooth decay is the most common chronic childhood disease, five times more common than asthma. Untreated tooth decay can lead to pain and suffering; affecting a child’s ability to eat, speak, and focus in school, resulting in absenteeism and affecting the ability to learn.
· Screenings provide parents/guardians with information about their children’s oral health and the importance of regular dental treatment.
· Screening data will allow the ODA to communicate results to policy makers.
· Preventive screenings help to improve the oral health of school children.
Hosting Back to School with a Healthy Smile in Your Practice
Preparing for Back to School with a Healthy Smile
Below you will find a step by step process to prepare for Back to School with a Healthy Smile.
1. Designate July 31, 2013 as Back to School with a Healthy Smile at your practice. All or the majority of your appointments that day should be reserved for screenings. The ODA will encourage patients to locate a participating dentist on the ODA website and contact your office make an appointment. You are also welcome to take walk-in patients, if you would prefer.
2. Prepare print forms for the screenings in advance. All forms that you will need are located in the appendix of this guide. Below is a short description of each form and its purpose.
Form 1: The Limited Doctor/Patient Relationship Form
Each parent/guardian must complete this form to acknowledge that they understand their child is not your patient and that it is their responsibility to make sure their child receives further care if necessary. You will need to keep this form on file.
Form 2: The Notice of Privacy Practices
Each parent/guardian must read this notice making them aware of how health information about their child may be used and disclosed and how they can get access to this information. Please place your office information at the bottom of the form before making copies.
Form 3: The Acknowledgement of Receipt of Notice of Privacy Practices
Each parent/guardian must complete this form. Acknowledgement of Receipt of Notice of Privacy Practices documenting he/she has read the Notice of Privacy Practices. You will need to keep this form on file.
Form 4: The Photo Permission Form
The photo permission form is for the use of dental practices wishing to take photos of Back to School with a Healthy Smile participants. Please do not take pictures of a child being screened without a signed consent form from the parent/guardian.
Form 5: The Child Screening Form
The child screening form is used to document results of the screening. You will need to make two photo copies of this form after each screening. Give one copy to the parent/guardian and keep another copy on file. All original forms must be faxed to the Oklahoma Dental Association at 405.848.8875. All forms returned will be used to compile statistical data.
Screening Children for Back to School with a Healthy Smile
Standards of Screening for All Participating Dentists
The ODA has created standards of screening. These standards help to ensure that screenings are consistent for appropriate data collection and treatment recommendation.
· Dental screenings are performed by local volunteer dentists.
· All screeners must use the same screening protocol outlined in this guide.
· All screening forms will be faxed to the ODA for data collection at 405.848.8875.
· Oral screening findings should be documented and each child screened should have an individual health record kept on file.
· All parents/guardians will receive notification of their child’s screening results.
· Strict patient confidentiality measures should be implemented during the screening process based on the requirements of the Family Educational Rights and Privacy Act (FERPA) and/or the Health Insurance Portability and Accountability Act (HIPAA).
1. Prior to screening, the child/parent should be given an explanation and a demonstration of the dental screening process.
2. As the child is approaches observe the symmetry of the face and neck; inspect the extraoral tissue (lips, cheeks, and neck).
3. Ask the child if anything in his/her mouth hurts or concerns them.
4. If a child states they have oral problems, discuss with the child the symptoms he/she has and the duration of the symptoms.
5. Inspect the intraoral tissues (lips, cheeks, teeth, tongue, palate, and gums). Look for bleeding, decay, infection, redness, swelling, sores and/or lesions.
6. Determine the appropriate treatment urgency code for the child using the Screening Calibration Coding System. The treatment urgency code is the screening category that will be reported to the student’s parent/guardian.
7. A dental assistant or hygienist may accompany the dentist to document the findings. If this process is used, keep in mind that the dentist is responsible for ensuring that the documentation is accurate, and confidentiality is maintained.
8. Upon completion of the screening, make two copies of the form. Give the original to the parent/guardian, keep one for your file, which is to be faxed to the ODA (405.848.8875) to document the data found.
9. If they need free and low cost care, give them a Free and Low Cost Care Guide that can be found at www.resourcefordentalcare.org. An example of this is located in the appendix at the back of this guide.